Tuesday, December 16, 2008

Soft skills for librarians

For today’s librarians having professional degrees in library and information science is not sufficient unlike in the past. There is demand for librarians having multidimensional aptitude in the areas of technical work, administrative work and also in providing user oriented services along with soft skills. Like any other profession, the soft skills are required in day-to-day working for carrying out routine jobs more effectively. The librarians working in large organizations like corporate offices are already practicing these skills through by experience or training. One may learn these soft skills easily provided they are aware what these are!!

Following are soft sills required to become a successful library professional:

Listening skills: The library professionals must have good listening skills as he/she has to interact with different types of users all the time. By carefully listening to users’ he/she can identify the exact requirement and then provide the service accordingly.

Communications skills: Command on language especially English and also regional one will improve the communication. Good communication skills also require understanding people, self-confidence. With this one can achieve lot and solve problems too.

Interpersonal skills: Librarians have to deal with all levels of people like Management, users, colleagues in library, vendors etc. To deal with each one on them in rightful manner requires interpersonal skills. When you work in large organization, it is most important to build rapport with all departments, which helps in managing the library and providing better services to every one.

Public relations: One needs to use PR very effectively to attract users in libraries through various ways. It also helps to bond with users and vendors too. Also gives ability to work with other professionals.

Customer service: Customer is library user and to satisfy his information needs is customer service. The librarians are always giving attention to their users and providing services through CAS, SDI or other specialized services. The customer service emphasizes the customer satisfaction, which guarantees that user will always come back to library.

Leadership skills & Teamwork: Library management especially the big library is team exercise. Hence it is required to have leadership skills to manage and guiding the team time to time, as every subordinate is important for carrying out their work efficiently for smooth running of library.

Negotiating skills: These skills are required on special occasions such as handling bulk purchases, specialized databases subscription with vendors etc. Also some times in delicate situations like library committee meetings or avoiding undue requirements from arrogant users etc.

Writing skills: The librarians are sometimes asked to submit/help in writing research proposal/ business proposal/project report, which requires good writing skills. Today there are many library professionals who are contributing to various publications even in-house or even by blogging for sharing their experiences and helping users.

Project management skills: In corporate sector many times, librarians are part of some project team and assigned specialized jobs such as knowledge management or digital institutional repository. These require dedication, understanding of the project, time management for completion of work, teamwork and reporting back the results etc.

Presentation skills: The presentation skills are required in report writing, library committee meetings and even in daily work which represents the library management overall for users. It not only emphasizes the individual skills but also from library presentation by means of its decoration, users guides, and library ambience.

Teaching skills: This is essential for new user orientations or in case new service is introduced such as online database searching. It also includes motivating reading habits in users.

For young professionals, I would like to mention that as there is tremendous competition, having the soft skills would be added advantage as when such skills are listed in CV it will be enriched and not doubt it will attract the prospective employers.


  1. yes,Very important-Niranjala

  2. Hi

    I read this post 2 times. It is very useful.

    Pls try to keep posting.

    Let me show other source that may be good for community.

    Source: Skills in time management

    Best regards

  3. It is too good for us. We will analyse ourselves for the same. What is lacking? Heartily thanks. Dayawant Dashora Upadhyay TGT- Librarian NVA M-09229851758

  4. Thanks for sharing this useful info. Keep updating same way.
    Regards,Ashish Soft Skill Training

  5. To become a successful library professional we have must focus on these communications skills. I really like this article.Regards Communications Skills Training

  6. Such an article you have posted here thanks for sharing this glorious stuff. wonderful post! I really enjoyed that.

  7. Just an FYI - someone took your post and is claiming it as their own work in a slide share presentation: http://www.slideshare.net/dheerajsnegi9/soft-skills-for-librarian

  8. Thanks for great information you write it very clean. I am very lucky to get this tips from you

  9. Thank you for sharing such a great information on soft skills training. Everyone should have good communication skills to handle client or operate business.
    Ale Rossi

  10. Very useful article. Thank You!!!!


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